Administrative Office Assistant - Our Lady of the Assumption Elementary

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese  (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith-based family . We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. 

We are a vibrant school system  with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

  WHY WORK WITH THE CISVA

• Work in a faith-based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses  on your next tax return on the Government of Canada website.

ABOUT

Established in 1982, Our Lady of the Assumption School (OLA) is a co-ed elementary school from kindergarten to grade 7 serving families in the Tri-Cities and neighbouring areas. Over the years, we have grown from our humble beginnings in our parish portables, to becoming a highly reputable school with over 240 students.

Our school provides a variety of opportunities with various athletic and fine arts programs, as well as the Catechesis of the Good Shepherd Program. At OLA, staff and students participate in many community outreach initiatives, including fundraisers for local and international non-profit organizations. At OLA, our community strives to walk in the footsteps of Jesus through our shared belief to be caring, sharing, and daring.

Our school is located in the growing city of Port Coquitlam, home to several unique local shops and restaurants and near scenic hiking trails and parks, including Minnekhada Regional Park. Learn more about our school: www.assumptionschool.com

JOB DESCRIPTION

The Administrative Office Assistant plays a vital role in supporting the School Office Team. This position ensures the smooth operation of the school and assists in implementing policies, procedures, and regulations set by CISVA and the Ministry of Education and Child Care for Independent Schools in British Columbia.

Knowledge and Skills:

• Familiarity with modern office practices, procedures, and equipment
• Strong record-keeping and organizational skills
• Effective oral and written communication skills
• Capable of working independently and managing tasks amidst interruptions
• Strong public relations skills with students, parents, staff, and the community
• Ability to meet deadlines and manage time effectively

Required Experience with Software:

• MAC OS
• MyEd BC
• MS Office Suite (Excel, Word, PowerPoint)
• Google Mail and Google Forms
• Mailchimp, Canva and PosterMyWall

Questions regarding this job posting may be directed to Principal Rosaleen Heffernan at rheffernan@cisva.bc.ca.

APPLICATION PROCESS

1. Create your Make a Future profile
2. Complete and add all required application documents to your profile (see below)
3. Complete all profile sections, including Provincial Certificates, Qualifications, Education, Experience, and Questions
4. Apply to this job posting

REQUIRED APPLICATION DOCUMENTS

• Cover Letter
• Resume
• Certificate/Diploma
• Criminal Record Check (if you are outside of BC)
• Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)
• Catholic Marriage Certificate (if applicable)
• Catholic Pastoral Reference or Non-Catholic Pastoral Reference

 *For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to hr@cisva.bc.ca.