Administrative Assistant - Operations

Catholic Independent Schools Vancouver Archdiocese

Superintendent's Office

ADMINISTRATIVE ASSISTANT - OPERATIONS

Overview

Our Catholic schools provide each student with an education rooted in the Gospel of Jesus Christ. Guided by the Holy Spirit and Catholic teaching, in partnership with home and parish, our schools foster the growth of responsible citizens who will live, celebrate, and proclaim their faith.

CISVA Mission Statement, July 2022

The Administrative Assistant - Operations provides support to the Superintendent’s Office Leadership Team as they set out to fulfill this mission. The successful candidate assists in the effective operation of the CISVA and in the implementation of the policies, procedures and regulations established by CISVA and the Ministry of Education and Child Care for Independent Schools in the province of British Columbia.

I. Primary Relationships

The Administrative Assistant - Operations plays a critical role in the CISVA by working under the guidance of the Senior Human Resources Manager to ensure efficient and effective office operations. They will support and enhance the work of the organization by partnering with the Human Resources Team, Leadership Team, Educational Staff, and Administrative Support Team to achieve our six strategic priorities. Through their efforts, the Administrative Assistant contributes significantly to the overall success of the CISVA.

II. Key Responsibilities Areas

• Provides administrative support to CISVA stakeholders that respects confidentiality and ensures that all matters are dealt with in a professional manner
• Supports day-to-day office operations and maintenance of the Superintendent’s Office while supporting various departments with ad hoc administrative tasks
• School and ministry point person for Criminal Record Check processes, Employment Agreements, and Pastoral Reference Letters for all non-teaching staff
• Responsible for processing all non-teaching staff personnel records, including contracts, criminal record check applications, and pastoral reference letters
• Record management and data analysis within the Human Resource Data Information System (HRIS)
• Responsible for the Change of Signatories process related to school banking authorization
• Coordinates the Annual Archbishops Scholarship Program

III. Reporting and Supervisory Relationships

• Reports directly to the Senior Human Resources Manager
• Collaborates with the Leadership Team, Educational Consultants, and Administrative Support Team

The Applicant

Preference will be given to applicants who possess the following:

• Post Secondary or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience
• Minimum of 5 years Administrative Assistant experience
• Proficiency in Human Resource Information Systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent interpersonal and communication skills with an ability to work well within a team environment
• Ability to handle internal and external correspondence professionally
• Ability to work independently and coordinate multiple projects simultaneously
• Punctual, reliable and maintains a high level of professionalism at all times
• Legally able to work in Canada
• Be an active, practicing Catholic

What We Offer

• Competitive salary and benefits/pension package
• Extended health care
• Opportunity to work in a vibrant and collaborative environment
• Professional development and growth opportunities

Application Process

Interested candidates will submit their application online through www.makeafuture.ca complete with cover letter, resume, documentation supporting credentials, Catholic Pastoral Reference Letter, Proof of eligibility to work in Canada, and two professional references with permission to contact each in confidence.

Downloadable Documents

• Complete Job Description
• Catholic Pastoral Reference (for Catholic applicants)

For the Catholic Pastoral Reference, please complete section I, and submit the reference to your Pastor for completion of section II, and submission directly to hr@cisva.bc.ca

Position: Full-time, permanent, onsite, Monday to Friday

Salary Range: $50,000 to $67,000

Posting will remain open until the position is filled

We thank all applicants for expressing interest in this employment opportunity with the CISVA. Please note that only short-listed candidates will be contacted