Office Secretary - St. Francis Xavier Elementary

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese  (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith-based family . We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. 

We are a vibrant school system  with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

WHY WORK WITH THE CISVA

• Work in a faith-based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses  on your next tax return on the Government of Canada website.

ABOUT

St. Francis Xavier Elementary (SFX) is a thriving Catholic elementary double-streamed school located in Vancouver close to downtown and transit.

St. Francis Xavier provides a respectful, inclusive and robust learning and working environment. Our committed staff endeavours to develop the intellectual, physical and spiritual potential of every student through engaging them in their daily learning and extra-curricular activities. SFX is very supportive of its staff. We provide many professional development opportunities and ongoing support to ensure that our staff achieves success in their practice and enjoy working in our school.

In addition to the curriculum stipulated by the British Columbia Ministry of Education, we have a unique component in our program – Chinese as a subject. Students learn to listen, speak, read and write in Chinese four days every week. We believe this will help our students to develop an appreciation of Chinese culture and tradition.

JOB DESCRIPTION

St. Francis Xavier Elementary is looking for a Full-Time Office Secretary, from now until July 11, 2025, and from August 18, 2025 to February 13, 2026. The ideal candidate will work alongside another secretary. This position requires a close working relationship with the administrator, students, parents and teachers and therefore must possess very good interpersonal skills. The applicant must be comfortable and friendly with elementary school-aged children.

The successful candidate will possess the following qualifications and abilities:

• Deals effectively and diplomatically with people
• Has an excellent command of the English language and is able to communicate effectively both in verbal and written form
• Is able to organize and prioritize a varying workload
• Is competent in Internet-related systems including Web-browsers and Email
• Experience with Edsembli, MyEd BC is an asset
• Has knowledge of specific software program requirements including, but not limited to: Microsoft Word, Publisher, Excel, Power Point, Adobe PDF documents, as well as the ability to learn other programs as the need arises.
• Holds a current First Aid Certificate

Duties and responsibilities include, but are not limited to:

• Working under the direction and supervision of the principal
• Performing clerical duties
• Answering phone calls and emails
• Recording and maintaining school records and files
• Processing registration/ re-registration
• Responsible for purchasing, receiving, storing and distribution of school supplies
• Arranging and managing meetings and appointments

Work hours are 7:45 am–3:45 pm from Monday to Friday. Salary and benefits are competitive and would be commensurate with qualifications and experience.

Please send your application and relevant certificates to Make a Future website. If you have any questions, please email Mrs. Anne Yam, the principal, at ayam@cisva.bc.ca

APPLICATION PROCESS

1. Create your Make a Future profile
2. Complete and add all required application documents to your profile (see below)
3. Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions 
4. Apply to this job posting
   

REQUIRED APPLICATION DOCUMENTS

• Cover Letter
• Resume
• Certificate/Diploma
• Criminal Record Check (if you are outside of BC)
• Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)
• Catholic Marriage Certificate (if applicable)
• Catholic Pastoral Reference or Non-Catholic Pastoral Reference

 ***For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to hr@cisva.bc.ca.