Part-Time Bookkeeper - St. Pius X Elementary

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese  (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith-based family . We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. 

We are a vibrant school system  with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

WHY WORK WITH THE CISVA

• Work in a faith-based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses  on your next tax return on the Government of Canada website.

ABOUT

Based in North Vancouver , St. Pius X Elementary School is a Catholic community dedicated to developing reverence, respect and responsibility within each child, using Christ as our centre. It is our goal to assist each child in their intellectual, physical, social, artistic and emotional growth while developing Christian leaders, responsible citizens and lifelong learners through academic standards, extensive extra-curricular programs, and a vibrant faith-based community.

Learn more on our Instagram, or our website: saintpius.ca

JOB DESCRIPTION

St. Pius X Elementary is seeking an organized and detail-oriented Bookkeeper to join our team. Paid, on the job training will be provided prior to the start date of employment. It is a Part-Time position (appx. 2 to 3 days a week)

Successful candidates should have bookkeeping skills and experience, a good working knowledge of Excel, Sage50, online payroll processing and receivables (PAD)/payables (EFTs), in addition to good communication skills, a self-starter attitude, a positive-minded team player willing to work closely with the School Accountant.

The successful candidate will be responsible for:

Receipts

• Preparation of deposits and supporting documentation for School general and fundraising bank
  accounts
• Processing of Tuition, and other Student fees, and Fundraising events, detailing of PAD
  transactions and Miscellaneous Cash collections
  

Disbursements

• Preparation of invoices and reimbursements for coding by the School Accountant.
• Recording of invoices and reimbursement transactions in Sage 50 for School general and
  fundraising accounts
• Preparation of EFT and cheque payments with supporting documentation for payment of invoices
  and reimbursements

Payroll

• Preparation of semi-monthly excel spreadsheet for payroll and online input to ADP Team Pay, set
  up of new Staff, reconciliation of ADP payroll registers and preparation of ROEs
  

Student Tuitions and Fees

• Maintain spreadsheets of student categories and fees for Tuition, Registration, Curriculum, and Outdoor school in Master Tuition spreadsheet
• Maintain records of School Parents’ PAD authorization forms
• Reconciling Master Tuition spreadsheets for various fees and student numbers
• Preparation of calculation of Annual Tuition tax receipts spreadsheet

Other

• Preparation of spreadsheet and documentation for submission to St. Pius X Parish for Fundraising
  donation receipts (other than Runathon)
• Aid School Accountant as required
• Liaise with School secretary

Please submit a cover letter and resume to the Principal,  Miss Charlaine Francis at cfrancis@saintpius.ca. Questions regarding this posting may be directed to Miss Francis.

APPLICATION PROCESS

1. Create your Make a Future profile
2. Complete and add all required application documents to your profile (see below)
3. Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions 
4. Apply to this job posting

REQUIRED APPLICATION DOCUMENTS

• Cover Letter
• Resume
• Certificate/Diploma
• Criminal Record Check (if you are outside of BC)
• Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)
• Catholic Marriage Certificate (if applicable)
• Catholic Pastoral Reference or Non-Catholic Pastoral Reference

 ***For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to hr@cisva.bc.ca.